9 Ways To Organize Your Staff And Grow Your Business


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Are you looking to grow your business strong and big, but it isn’t growing as quickly as you would like? Your business may be well-positioned and you have the right business model. But if your staff isn’t properly organized, it will slow down.

Your growth plan should include organizing your business and staff. This will allow you to set up a business that is scalable and can grow in times of growth. You won’t need to make rash decisions or have your staff take on too much work. Your company culture, as well as your customers, will not suffer. That’s what a future-proof enterprise is all about.

Why Organization is Crucial to Growth

Many companies strive for growth but are often caught unaware when it happens. They are unable to handle the additional workload and increase waiting times for customers. This can also slow down other processes.

This kind of growth won’t lead you in the right direction and can even cause more harm than good over the long term. You have a reputation to uphold for both your employees and the target market.

Most successful companies are designed to allow for growth. They don’t have employees waiting to be contacted by new customers, or paying too much for space or systems they don’t need yet.

They are agile and can act quickly, which is a great attribute. They can use automation and have well-structured processes, which allows them to free up time for more important tasks.

They are built on a foundation for cultural growth. Everyone is involved in the vision of the company.

Everyone can do their best work by being able to do their job well regardless of how the organization is organized and how workflows are configured. Communication is key to ensuring that no talent or time is wasted.

All that and a healthy market and business will give you the best ingredients for growth. Are you ready to cook?

9 ways to organize your staff and grow your business

If overall growth is on your to-do list, here are nine ways to organize your team and grow your company. Continue reading to learn how you can get your team ready for the next stage.

  1. Establish a clear vision for your company
  2. Nourish a culture of growth
  3. Make sure your staff has the right tools
  4. Your staff should be able to clearly understand their roles
  5. Give people the ability to make their own decisions
  6. Measuring the metrics
  7. Make sure that your staff receives the training they require
  8. You must ensure that you are setting up the correct process
  9. Monitoring performance is important and you can revise as needed

1. Create a Clear Company Vision

It all begins with a vision, and your entire organization should embrace it.

Clarity is your friend. Your business vision is your blueprint for how you expect your business to grow. It should reflect where you are going and how you plan to get there.

Consider what type of company you would like to be. You don’t just need to think about revenue and numbers, but also how influential you want your market to be. How can you make a difference in your local community, the lives of minority groups, or the wider world? Create a holistic vision for growth that doesn’t leave anything up to chance.

2. Nourish a Growth Culture

It’s time to share your vision and growth plans with your employees. Understanding the company’s long-term goals will help employees understand their roles in the larger picture. This is a great motivator because it helps you to see how your actions will impact your growth.

A part of nurturing a culture of growth is allowing people the freedom to try new things and learn from their mistakes. Learning from your mistakes is the key to improving things, right?

Last, but not least: Transparency is key to your growth culture. You want to create a cohesive and engaged workforce. Let them see the activities in other areas of the company. This will allow them to see the impact of their actions, which will improve communication between departments.

3. Make sure your staff has the tools they need

It’s helpful to have a clear business vision. It doesn’t matter if you have the right software or the tools to help your staff find the information they need. You need to ensure that your staff has all the necessary skills to do the job.

Ask them questions and let them test out some tools before you decide on one.

It could be a CRM software that aligns sales, marketing, and customer service so they don’t waste time sending information back and forth to clients.

If you’re still using email, ccs, and paper planes, it could be a new communication tool such as Slack.

Piktochart will give your employees access to all types of templates. This includes the ability to create timelines. You’ll have peace of mind and no more messy formatting.

A project management tool is another thing worth considering. This will provide everyone with a clear overview of the project’s status, stakeholders, and deadlines.

The most important thing is not to decide for your staff which would be the best unless you are actively working with them. Talk to your staff to get to know their needs and to make sure you are confident in your decision. You might also find that they consider some tools inefficient or too time-consuming. Be prepared to make adjustments.

4. Encourage your staff to understand their roles

It’s crucial to make sure your staff knows their roles and what they can do to support you in the future. It will make them feel valued and help them find their strengths.

Begin by defining responsibilities and accountabilities. As if you were hiring someone new to do your job, create a job description that is updated for everyone. What are your daily responsibilities? What are your skills and what resources will you use?

These things can get muddled or blurred during onboarding. It is easy for employees to forget who is responsible for what. This can lead to confusion and waste of time when trying to find the right person for the job.

Communicate clearly who is in charge of what situation and make it clear. This will ensure that everyone is aware of their job and the jobs of others to facilitate communication.

5. Empower people to make decisions

Growing requires quick thinking and fast action. You need to think quickly and act quickly if you want to grow. Of course, not literally.

Many employees in organizations have to seek out advice and approval from others for certain actions. Although it is sometimes necessary, this shouldn’t be the norm. Even if people know that they will be approved for something based on their knowledge or experience, it will cause a lot of back and forth.

This is what you hired them for: their knowledge and experience. You can eliminate the ”I’ll need to ask my boss” conversations and unnecessary requests, and allow your employees to take charge of their jobs.

This will greatly speed up your processes, which will be a huge benefit for both you and your customers.

This approach has another benefit: it teaches your employees how to improve every day so that they can eventually be ready for a managerial role. Because your business will grow, why should it not?

This type of ownership will help people be more involved and excited at work. You will see the benefits.

6. Use the right metrics

If you are not measuring any KPIs, this is a sign that you need to get started.

Performance indicators can be used to motivate and organize people. They don’t make it easier to punish.

This is why it’s important to carefully define and choose your KPIs. These metrics should be linked to growth in your company and personal growth for your employees.

Using KPIs helps you to focus more on the output than the input. Working hours behind a desk is a lot less productive than actual deals or productivity goals.

7. Make sure your staff receives the training they need

Everybody needs to feel competent and competent to perform their jobs effectively. Talk to your staff to find out how you can help them feel more confident and capable of doing their job.

Include personal growth plans in your reorganization and let employees choose the training that is most relevant to them.

You can’t grow your company if your employees aren’t growing with it.

8. Make sure you’re setting up the right processes

Inefficient processes are often the cause of slow growth in a business. These can be difficult to fix. Your business is likely struggling because you need to reevaluate how you do things.

What can be automated? Let’s get started. Many SaaS solutions will take away the hassle and allow you to focus on what is important.

9. Monitoring Performance is important. If necessary, revise. 

How’s everyone doing? Ask this question often and listen. You can ask them if there is room for improvement by checking in on employees, teams, or projects regularly.

Get excited about your growth plans

It takes time to organize your business. Maintaining smooth operations will take time. If you have a holistic vision and understand why you are doing this, you will be able to help your employees and yourself get out of bed each morning ready for the next growth spurt.

About the author

Kobe Digital is a unified team of performance marketing, design, and video production experts. Our mastery of these disciplines is what makes us effective. Our ability to integrate them seamlessly is what makes us unique.