The Complete Follow-Up Email Guide For Winning Clients


18 min remaining

This article will discuss how to follow up on emails. The article also provides examples of what to do if you don’t get a response to your email.

Follow-up Emails: What to Add and Avoid

Your lead-generation efforts should include follow-up emails.

These people can give you vital information that is not possible to find on your website about the customer’s needs, interests, and concerns during the purchase process.

Follow-up emails should only take a few moments to send to obtain the information you require. Follow-up emails that take hours or days to write should be avoided. They’ll be too time-consuming.

What’s a Follow-Up Email after receiving no response?

You can send a follow-up email after receiving no response to your previous email. This is to ask why you did not receive a response. This can be sent via email but can also be done through social media such as Facebook and Instagram.

After you have sent a follow-up email, which receives no response, your message will be sent once again. This is to increase their chances of opening it.

Why follow up email after receiving no response?

Many people won’t open emails sent weeks or days after initial contact.

They feel they owe nothing to you and don’t see the value in your emailing. This feeling can be avoided by sending a follow-up email a few days later. It reinforces your interest in them and shows that you are still interested in their message.

It has been trending for so long that a follow-up email is sent after receiving no response.

People are now more inclined to follow up on unanswered emails because they fear that they will be forgotten about or lose their email.

Even if your business is small, this is a great way of taking advantage of the trend. To ensure your message reaches the right person, follow-up emails can be sent at different dates and times.

If you’ve tried to contact someone with a follow-up email but have not received a response, it may be confusing to know what to do next.

Employees will often let their boss know that their boss isn’t responding to them. The boss will then follow up. It is important to write professionally if you want your follow-up email to be taken seriously.

It takes time to send a follow-up email after you have not received a response.

It takes time and effort. It is not easy to make a connection with someone you are familiar with.

Don’t waste your time. Instead, make use of it to get closer to the person that you desire.

How to follow up on an email

These are some suggestions for how to follow up if you don’t get a reply. Is there no response to your email?

Follow up with the person you have sent an email to after a while. This will let them know that you are interested in hearing from them and allow you to apologize for not responding sooner.

If a prospect or client doesn’t reply to your email, it’s important to let them know you are still waiting for their response. You can send them a follow-up email or an auto-reply message containing a link back to your original email. It is also worth sending another email six more days later to ask for any updates.

What can you do to follow up on an email? You might send a follow-up email to someone who hasn’t replied to your emails but isn’t sure what to write.

There are some things you should keep in mind when sending out follow-up emails.

  • Do not take it personally.
  • Be professional and polite.
  • Address the person’s name together with their title/business name (e.g. “Dear Mr. Smith”)

Follow-up on an Email – There are steps you can take to follow up on an unanswered email.

First, send a message via social media. Send them a message by email. Wait for their reply. You can try to contact them via phone or text if they do not respond.

Don’t Respond Too Fast!

It would help if you also learned how to follow up on an email. People say that following up too fast can make it seem like you’re trying to force them into something. This could lead to them feeling uncomfortable. Some people say that it is better to follow up immediately after they have not responded.

Whatever your reason for sending an email, make sure you take the time and write engaging and informative emails.

But, it is important to know how to follow up on an email if the recipient doesn’t reply.

This could be because the recipient of the email may not have received it or they might just be busy, and your message may not reach them. You should then send another email. In some cases, you should also send a physical letter or voicemail to follow up.

How to Create a Follow-Up Email

Understanding what information you need to include is the first step in writing a successful email. This includes basic information such as who you are emailing, when and to whom. But it also includes the main themes of the email and the reasons why this topic is important for the recipient.

Another tip is to not send too many emails. You should keep your follow-up emails short and to the point. It is only one piece of content on your site, so it shouldn’t be longer than necessary.

How to send a follow-up email that gets a response. The blog has some helpful tips on how to write a follow-up email.

A great way to remind your readers about your recent article is to create a follow-up email blog post. It will be easy to check if you have read your articles.

Sometimes people forget to link you. It’s okay to keep in touch with them by sending another email.

Here are some tips to help you compose an email when there is no reply from the person linking to your blog post.

  • Change the subject line in your email
  • Make sure to address the reader by their name.
  • Add a special offer to those who have already visited your blog.
  • It is important to use a casual tone in your email.

It is essential to know how to send a follow-up email efficiently.

The most important thing to remember when learning how to send a follow-up email is that if you don’t receive a reply from the person you have reached out to, you must keep these things in mind.

You should be polite and friendly so you don’t seem pushy or demanding. You must include a time frame in your follow-up email. It is not uncommon for people to be overwhelmed with work but that doesn’t mean they shouldn’t take the time to reply to those who have reached out.

How do you write a follow-up email? It is not difficult to write a follow-up email. When writing to your prospect, you should exercise your best judgment. You don’t have to express anger or frustration all the time, but you mustn’t let your prospect off the hook.

It all boils down to persistence and good old-fashioned perseverance.

Follow-up email sample after no response


Hi, the name!

It appears that you have not received the email I sent on a date.

I wish everything was going well. I was wondering if you’ve made any progress in achieving your goals lately.

We would love to hear your thoughts. If not, we may be able to come up with another idea so that we can all work together. Please let me know as soon as possible.





It has been a while since I last emailed you regarding your job posting.

I would love to be interviewed for the position you offer. You can find my resume and portfolio here: (LINK).

I look forward to hearing from you,




I just wanted to catch up on our conversation from the week before.

Please provide the following information.

This is a sample follow-up email that I sent after receiving no response.

Sometimes people don’t respond to your emails for reasons beyond your control. If you don’t receive a reply to your email, you can follow up with the client in person or follow the steps recommended by them.

4. They received your first email, but have yet to reply.

Subject: Check in re: (a short phrase that summarizes the contents of your previous email)

Hey [name],

I must follow up on an email that I sent about “what your previous email was about.” ‘

Any member of your team reached out to me, but I did not reply. Let me know if you feel it is worthwhile to talk further.

We are grateful for your help. ! I look forward to reading from your blog!

5. Referred to another employee in a company

Subject: Thank you for your help! I look forward to learning more from you.

Hi [First Name],

I spoke to the person who originally sent you and he recommended you to me.

I reached [the person who originally recommended you] because [the pain point in the team & why] was something I noticed.

9Describe briefly the problem and what your solution does to it. )

Could we have a quick call for 5-10 minutes to discuss solutions in the next week?

I appreciate your kind words and look forward to hearing from me.

6. You were asked by someone to follow up.

Subject=> Are you ready to continue the conversation?

Hi (name),

You asked me last time to get in touch with you [amount requested] about [topic]. So I wanted to reach out again and continue the conversation.

Did you have a chance to review my proposal and think about what we’ve said in the past?

I would be more than happy to give you a quick recap of what you heard over the phone and answer any questions that you might have.

What does your calendar look like for a chat this week,

7. Follow up on an event

Subject Line: It was great meeting you at (location).

Hello (name),

It was a pleasure to meet you at the spot where you (first saw them) first.

I was so captivated by what (was) planned.

It would be great to hear more about your reasons for being interested. Is there any time remaining in the next few days? Meet for coffee, lunch, or a meeting. To begin.

You can view my schedule (within a few business days if you wish)

We look forward to discussing more!

8. After a meeting or call

Subject: It’s nice to meet you!

Hi [Name],

It was a pleasure to meet you earlier and learn more about your company and the work you do.

Now I understand the issues you are dealing with (a pain point mentioned in the meeting) as well as how it can make life difficult for them to accomplish whatever it is they are preventing them from doing.

I have added more information about our solution to your problem and how we can help you solve a unique business problem.

Let me know if you have any queries and I’d love to meet up again.

I would be happy to talk again at [predetermined meeting time/day]

After you have sent out an outreach email, a reminder email template can be useful. You can follow up on your outreach email with a reminder template. It should include the following: “Hey there!” We have been in touch with you but have not received a response. Is there any chance that you could get back to us?

9. Following up on a message that has been sent, and waiting for a response is called “calling back”.

Subject line=>Form to describe the project on which you are collaborating

Hi [Name],

We hope you are having a great week!

Have you had a chance to review the form I sent you last week?

Have any questions?

I am available to send you a second copy, or if you have any questions or need more time.


[Your Name]

10. Follow up after you have sent an invoice.

Subject line – Overdue invoice for [name]

Hey [Name],

Hope you’re doing well.

Did you have a chance to look over the invoice that I sent you (the date of the invoice) before making a decision? You seem very active this season.

You can contact me directly if you have any questions or concerns about the line items. Let me know.


[Your Name]

11. After getting an estimate/quote, follow up

Subject line-Quote to [The project name]

Hello [Name],

Hope you’re doing well.

Have you had a chance to review the quote I sent you (the date that you send the quote) for the project you are working on?

I would like to get started on the project/service you are serving to provide the benefit that they desire.

Let me know if you have any questions.


[Your Name]

12. After asking for help, no response? Follow up

Hi [Name],

Hope you’re doing well.

Are you able to do the work that you’ve asked them to? Once I’ve done the work that you asked me to do, I can (next steps and benefit that they care about).

Let’s talk about your questions or need more information.


[Your Name]

How to Write a Follow-Up Email

You must think about the type of person you are when you send a follow-up email. Do they tend to be introverts or extroverts?

How do you relate to them? What time has passed since your first email? These factors will help you decide what text should and shouldn’t go in your email.

It is not easy to reach out to someone by writing a polite reminder email. Sometimes they won’t reply because they don’t want to hear.

Sometimes they will respond but then change their minds and stop responding. These people are known to say, “I’ll try again to get in touch.”

The person does not follow up or send an inconsiderate form email that isn’t polite.

Gentle Reminder Follow-up Email Samples after No Response



Please reply to my email.

I would like to schedule the meeting for Friday, 10 am at the office.

Hello Sam! Hello Sam! It’s been three days since our last conversation and I wanted you to know that I sent you an email with information about where we can meet.

I will send it again if you don’t get it by tomorrow.

You can send a polite reminder email to follow up with no response. It is possible to send an email to follow up on a no response. However, it is important to remain polite and not confrontational.

It is possible to say you understand, if they don’t respond quickly and if you would be willing to have a chat at their convenience.



I have not received a reply to my last email.

Sorry for not getting back to you sooner. However, it seems that you haven’t opened my mail yet.

I just wanted to check in to see if this is a better time.

Please don’t hesitate if you have any questions or need more information about our services.

Best wishes


Find the Answers You Need!

1. What should I add to the follow-up email?

Your follow-up email should include a call for action. You could say, “Please sign up for our newsletter to get updates about new products and services.” Or “Thanks for signing up to our mailing list. Check your email for the most recent information.

2. What is the best way to send a follow-up email if I don’t get a response?

To increase your chances of receiving a reply to an email you sent after you received no response, here are some things you can do.

Your email should be clear and concise. You should also include pertinent information such as the date, subject, and link to your blog or website if you have one.

Last, ensure that your follow-up email is sent at least two business days after the original email.

3. How politely do you follow up on an email?

You can follow up if you haven’t heard back from someone you email by sending them a personalized email.

You can also ask them about their work schedule and when it would be best to get back in touch. Also, you can ask them questions and offer suggestions.

You might consider writing a letter if you have not heard back from them after several attempts. You will be more likely to get a response from them if you send a letter.


You must remember what you want your reader to take away with your follow-up email.

This could be a specific action or an event you wish them to attend or a product/service. Also, think about what you want them to do as a response.

About the author

Kobe Digital is a unified team of performance marketing, design, and video production experts. Our mastery of these disciplines is what makes us effective. Our ability to integrate them seamlessly is what makes us unique.