5 Ways Having Your Inventory Organized Can Save You Money


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Any business that works with a supply chain must have basic inventory management. These are some easy inventory management tips to get you on your way to success.


Every dollar is important for small businesses that want to grow. The ability to save money without sacrificing quality is what determines a business’s success. This objective can be achieved by reducing fixed and variable cost. Here is where inventory management comes in. 

Inventory management refers to the monitoring, tracking and maintenance of a company’s inventory. 

Supply Chain is essential for efficient and effective operation. These are the basic steps to 

Inventory Management includes purchasing inventory, storing inventory and making profit from inventory. 

Inventory is a key tool for businesses to organize themselves in today’s highly competitive, cut-throat world. 

Poor Inventory Management can lead to businesses losing money. A flawed inventory control system can make it impossible for a business to make enough profits, regardless of the best marketing strategies, high quality raw materials, affordable rates, and good finished goods. It is important for businesses to take the necessary steps to ensure efficient inventory management. These are the five most important.

Find out What You Have

Inventory Management forms the foundation of a successful retail store. Inventory management systems track the movement of stock and inventory throughout its lifecycle. It is difficult to make smart purchases and sales decisions if you don’t know what inventory you have. 

One, it would be difficult to accurately list your products because you would have very little or no visibility into how much inventory you have. It would be difficult to allocate that inventory to other channels such as eCommerce or brick-and mortar stores. Even worse, it could be impossible to allocate inventory correctly or have too many products. 

Inventory Management experts believe that categorizing inventory in three groups is the best way to do it. The A group contains high-ticket items you will need less of. Items in the C category are low-cost and high-turnover. The B category is a group that includes items between moderately priced and high-turnover items. They move out slower than C items, but more quickly than A.

Improve your order management efficiency

Order management for small businesses is easy. Larger businesses may need extra support in order to deliver the goods on time and provide excellent customer service. 

Businesses that are growing can face more confusion and chaos as they try to handle more orders. Online shopping has made it easier to increase sales and control inventory. To optimize order management, businesses need to focus on key areas such as streamlined delivery, customer satisfaction ratings, and reducing bottlenecks. 

To increase order management efficiency, you might consider using the Economic Order Quantity (EOQ). The order quantity (EOQ) is the stock that can be ordered in one go to maximize the net benefits of ordering stock and carrying it. The economic order quantity formula takes into account the costs of ordering stock and storage, and then determines the order quantity that is the lowest. 

Strategies to reduce lead times are another way to optimize order management. The lead time is the time taken between placing a purchase order to replenish a product and receiving the order at the warehouse. The lead time will increase if there are more suppliers in the inventory chain.

Make Stock Records

Businesses often count their inventory on an ongoing basis. There are many options. Some companies do a stock count every year, while others do it monthly, weekly, or all three. No matter how frequently you do it, ensure that your inventory matches what is in your financial records. 

Stock records provide insight into inventory problems and help you manage them effectively. This gives you an overview of your inventory and allows you to manage it efficiently. Inventory can be affected if you have a poor supplier. Stock record is a tool that helps you determine if your supplier or third-party vendor isn’t performing as expected. You may have to take legal action if a supplier is consistently late with deliveries or has a shortage of ships. You may have to switch suppliers or address inventory shortages due to uncertain stock levels. 

A well-organized stock record can help you sell your product quickly and with a healthy profit margin. This ensures that your warehouse or store has the most sales. FIFO (First In First Out) is a Warehouse Management Rule. It’s an old, but very effective rule. Then why not sell the latest inventory first? Sometimes, older stock may not be reliable. Some things go out of style sometimes. It is more likely to go out of fashion and become obsolete the longer it sits. You may end up with lots of stock that isn’t in use. You can ship old stock quickly if you place the items in the order they arrived. Older items will be at the front and younger items at the back.

Predictive maintenance can be set up

Predictive maintenance is a tool that can be used throughout an organization to improve efficiency and prevent unexpected breakdowns. Many companies aren’t yet cross-referencing data analysis results in order to optimize their processes. Stock management is of vital importance. 

The management must analyze data periodically to be able to monitor, optimize and adapt the business’s processes in relation to inventory, orders and order fulfillment. This helps you to fulfill orders quickly and provide customers with timely updates about delivery. This will ensure that your customers remain loyal to you over the long-term. 

An Order Management Software or Transportation Management System, for example, can guarantee timely delivery. One problem is that any system must have accurate information about other logistical processes in order to make it work. Zip Ordering and Zoho Inventory are two solutions that can integrate and consolidate all Supply Chain information and present it in a way that gives clear insight into customer locations, inventory management, fulfillment and fulfillment processes. It can help businesses take corrective actions at the right time.

Leverage Technology

Businesses must be able to adapt to changing technologies and make the transition to them in order to thrive in today’s market. Automating allows businesses to improve efficiency, adapt to changing market conditions and create a sustainable system. 

Good inventory software can help you manage inventory levels efficiently, calculate the cost of goods sold, and track inventory. With efficient inventory management software, you can get real-time updates about raw material, finished goods and inventory turnover. 

Be sure to understand your business’s needs before you decide on a software solution. Make sure you choose software that offers the right analytics for your business. It should be easy to use, and integrate well with other management software. 

You should know, however, that you can also manage your stock with other types of technology, not just inventory management software. A POS system, for example, can be used to track inventory and plan. If you are interested in both inventory management software or a POS system, ensure they are compatible. 

A system that is well-designed will help you keep track of your perpetual inventory. A perpetual inventory system tracks sales and purchases of inventory instantly using computerized point-of sale systems. This eliminates the need for physical counting and records transactions, and allows real-time data analysis. 

It reduces labor costs associated with manual counting and allows businesses to adapt to changes in demand or supply easily without the need to physically count inventory. 

These are the three benefits of technology: 

1. It solves human error problems, particularly in areas of critical record-keeping or communication. 

2. It eliminates all the inaccuracies and risks inherent in paper records. 

3. Software applications that are tailored to your industry, such as inventory management software, can automate specific processes and improve efficiencies. Zip Inventory is a restaurant management software that helps to streamline the food business.


Businesses often face the problem of having too many buyers and too little inventory. Sometimes it is the opposite. There may not be enough inventory to fulfill orders. A business might not be aware of what items are in its inventory and where they are located. A business could lose time and money due to excessive cycle counting, damaged goods, inefficient management, or loss of stock due quality dilution. 

Businesses that are not able to track their inventory movements properly can have inefficient inventory management. This happens when they aren’t keeping up with their inventory tracking and relying on old spreadsheets to keep track. Poor inventory management can result in heavy losses. At its worst, it could lead to a business’s failure. 

A few easy steps in inventory management can help you save time and increase profits. These steps include modernizing the order management process, using the best inventory control methods, mitigating inventory wastage risks, and leveraging technology.

About the author

Kobe Digital is a unified team of performance marketing, design, and video production experts. Our mastery of these disciplines is what makes us effective. Our ability to integrate them seamlessly is what makes us unique.