The recruiting process had changed significantly from the past when it was mainly done via postal or in-person communications. It is possible to recruit efficiently online today without needing to communicate in person. Thanks to technologies such as text recruitment software, this is possible.

This article will explain how text recruitment software works and how it can be used to keep candidates engaged. Continue reading to find out more.

What is Text Recruiting?

Text recruitment involves text messaging candidates to build relationships with them during and after the recruitment process. Because most people use their smartphones for browsing the internet, scrolling through social media, and going online, text messaging is the best way to contact them and update them on their applications.

Text recruiting has become more efficient and convenient thanks to various technological innovations. Many companies have adopted it because of this. Apart from its convenience, text recruitment software is also used for the following reasons:

• Texting can be quantifiable as you can track how many candidates end up working for you.

• Text messages are easy to send, as long as you don’t have any technical skills.

• Your text messages can be customized to suit the person you are addressing. To show your tone, you can even add emojis to your text messages.

The Advantages of Text Recruiting Software

Other than the above reasons, text recruitment software is growing in popularity because of the following:

• It Enhances the Experience You Offer Candidates

Different companies offer different types and levels of experience in recruitment. Some are great while others are horrible. How you communicate with candidates is a key factor in determining the type of experience you provide. Communication options include email, phone, and text messaging. If a candidate is occupied, they might not be able to answer your calls or email.

You can also use text messages to your advantage. They are fast and convenient and allow you to stay in touch with candidates. With reliable software, you can provide candidates with a great experience. You will be able to communicate quickly, show respect for their time, and engage when it is convenient.

• It helps boost your company’s image

It’s much easier for candidates than other platforms to contact you whenever they have questions about the process or get feedback on their applications. It can give the impression that your company has a professional and organized approach by giving them regular updates and information. Even if they don’t get the job, candidates are still likely to praise your professionalism.

• It saves time

You can use text recruitment software to have a chatbot that responds immediately to your questions. This chatbot will help you save time and allow you to spend your time engaging with candidates. You can also save time by using an interview scheduling tool.

The Challenges of Text Recruiting Software

Every aspect of life has its good and bad sides. While text recruitment has many benefits, it is worth learning about its drawbacks. There are some cons to text recruitment software:

• Limitations in Sharing Documents

Text recruiting software is not a replacement for email when it comes to recruitment. Because of their security and size, some documents cannot be sent via text messages.

• Data Security

It is possible that text recruitment may not be secure. This is due to the increasing hacking and data breaches in this age. This can be easily avoided by choosing a platform with strong safety features.

Role of Text Recruitment Software During the Hiring Process

We’ve now covered the basics of text-based recruitment software. Let’s look at how to use it to keep job applicants engaged.

1. Inform the Candidates About the Application and Interview Process

Candidates expect to be kept informed at all stages of the recruitment process. Engaging candidates is the first step in recruitment. This involves telling them whether they have made it past the application stage. Text recruitment software is a convenient way to quickly communicate with candidates about their application status.

Once you have informed your candidates about the application process, it is time to start engaging them in the interview process. You will first need to inquire about the availability of the candidates for the interview date. You can then inform them what they should bring and what you expect of them. The candidates may also request additional information if they have any questions.

2.) Send reminders to candidates

A recruiter expects candidates to remember what was communicated to them. Sometimes, however, candidates may forget what you said about what they should do regarding interview dates, times, locations, and required documents.

You can use text recruitment software to remind them of appointments. This will ensure they don’t miss any requirements or schedules. However, sending short reminders to remind them about their appointment can help them feel valued and appreciated by your team. These reminders can be sent a few days or a full week in advance of the appointment.

3.) Inform Candidates About Next Steps Following The Interview

You may have to deal with multiple applicants who complete the application process. You can’t have all of these people in your company. Here’s where the interview process comes into play.

The hiring manager engages with the candidate during an interview. To reduce the number of applicants, the hiring manager evaluates their passions, skills, and personality to determine if they are a good fit for the company. Only those who are valuable to the team will be considered for the job. Those who do not cut won’t be allowed to proceed with the recruitment process.

Candidates want to know if they have passed the interviews. Uncertainty can lead to anxiety, unease, and worry. Sometimes, however, recruiters skip this step due to the sheer number of applicants they must process. Text recruitment software makes it easier to update applicants.

These platforms allow you to quickly tell candidates how they did in interviews. This information can be used to help candidates who have passed the interview preparation for the next step. Those who did not give can also get closure and can begin looking for new opportunities.

4.) Automated Responses

Candidates may reach out to your company or you for information about the job description or application requirements. This happens even if you are busy with other things. This can lead to you not being able to respond quickly and efficiently which could result in losing potential candidates for the job. Text recruiting software can be a great help in this situation.

You can create an automated response with text recruitment software. This allows candidates to get a reply before you can respond. The automated response can be used to thank candidates for reaching out to you and inform them that you will respond to them as soon as possible. This will allow for a simple two-way interaction without you having to step in immediately.

5.) Another Recruitment Process

Interviewee might not be able to join you due to a variety of reasons. These include new opportunities or changing their mind. You will need to conduct another recruiting process to fill the position.

It can be exhausting and tedious to have to do a second job. Text recruiting software makes it easy to not have to start over. You can also use these platforms to connect with other candidates who have performed well but did not get the job.

As your company grows, you may be required to hire more people. You might consider hiring candidates who applied previously but didn’t make it through the recruitment process. Text recruiting software can be used to recruit these candidates for the new positions and determine if they are interested.

Tips For Better Text Recruiting

Here are some tips to ensure a seamless hiring and recruitment process that keeps candidates interested and streamlines the process for your company.

1. Find the Best Platforms for Text Recruitment

You have many options for text-based recruiting platforms to reach candidates. Although many platforms have been proven to be effective, you must choose the one that best suits your needs and the needs of your candidates.

Here are some features to consider when selecting a platform.

• Automated messaging: Recruiters can easily schedule messages and text campaigns for candidates to update them on their applications or to check in during the recruitment process.

• Data Privacy A good platform should have data privacy features that protect candidates’ personal information. It should be compliant with data privacy laws such as the General Data Protection Regulation (GDPR).

• Mass texting: Software that allows broadcast messaging is a great feature for recruiters to use. This allows you to send reminders and instructions to multiple candidates via text during the prescreening process.

2. Requesting the permission of the candidates to text

Text recruiting is convenient for some, but not all candidates. It is illegal to send text messages without consent. As soon as you have chosen the text-recruiting software platform, give candidates the option to opt-out or continue to receive text notifications.

3. When is the Right Time to Text Candidates

Some people like to receive text notifications in the evening after they have finished with their day’s agendas. This helps them not forget about the messages they haven’t received because they were too busy. Some candidates may find texting after work unprofessional and might ignore your notifications. This can be dealt with by asking candidates when it is best to send them a message.

4. Send Clear, Short Messages

Reading long messages, especially formal ones, can be exhausting in most cases. It can lead to candidates losing interest in your messages. Keep your messages short to avoid these situations. Make sure you are clear about your message’s intent. If you are inviting them to an interview, be clear about the date, time, and any other requirements.

5. Be Professional

Professionalism in this instance means that your messages must be proofread before being sent. This will prevent grammatical errors in your messages. To communicate professionally, avoid using slang vocabulary and spelling shortcuts.

Wrapping it Up

Traditional recruitment was done in person, and communication was mostly done by email. Technology has made it possible to use text recruitment software.

Text recruiting software has many benefits. It helps candidates stay engaged and keeps them informed about the status of their applications. With the information in this article, you can improve the recruitment process within your company to make it easier and more efficient in hiring new employees.