Top Fax Management Services For Your Business

Although faxing may seem obsolete to many people, many businesses still use online faxing. Nextiva is the best online fax provider, regardless of whether you need to send or receive faxes all year. There are pricing plans available for all needs, even those of organizations that need HIPAA-compliant virtual faxing.

The Best Online Fax Service For Most

Nextiva vFax

Best for the Most

You are looking for an affordable online faxing solution that includes all the necessary features to send and receive email faxes. Nextiva vFax, the cheapest option in our list, includes all the essential features you need but without any extras, you won’t use. Paid plans start at $7.95 per Month for 500 pages.

Nextiva was our top choice due to its affordability and ability to fulfill various faxing requirements. It can be used to send faxes online in just a few clicks. It is compatible with your existing hardware, including your current fax machine.

Plans start at $7.95 per month, including up to 500 pages for the entry-level plan. This is enough for most businesses and you can grow your faxing capabilities if necessary.

These are the 9 Best Online Fax Services to Consider

Nextiva – This is the best for most people (For a limited period, get 25% off and a free phone when you sign up!
Ooma is the best for unlimited monthly faxing
MetroFax is the best for mobile faxing
Fax. Plus is best for faxing 100 pages per month or less
eFax is the best for advanced fax storage and archiving
RingCentral Fax is the best for high-volume faxing
SRFax Best for Healthcare Providers
max Best for Businesses with 50 or More Users
MyFax is Best for WFH/hybrid offices

It makes sense to invest in online fax services

No more noisy, ink-guzzling machines in your office. Online fax service is available for anyone who sends or receives faxes.

Online fax services are affordable and easy to use for any type of business, including home offices with high volumes.

You don’t need to worry about hardware maintenance or ordering ink cartridges. Or buying hundreds of sheets of paper to make sure you never run short. This software is cheaper than traditional faxing.

Online faxing services can be a problem if you have privacy and compliance requirements. Many online faxing services offer plans or services that comply with HIPAA, GLBA, and other regulations.

Online faxing is smart, no matter how many faxes you send each day.

#1 – Nextiva – The Best Online Fax Service For Most

Nextiva vFax

Best for the Most

Nextiva provides a variety of business communication products including live chat, VoIP phone services, and sales tools.

Faxing is an integral part of many Nextiva products. However, there is also an online standalone faxing solution. This can be used for personal and business use. This is the most economical option on our list, and it has the simplest interface.

The best thing about this is that you don’t need to purchase any additional hardware or equipment to get started.

It can be used from any fax machine, smartphone, tablet, or computer. You can send faxes with just a few clicks or taps. It can send your first fax in as little as ten minutes depending on how you use it. It’s as simple as that.

Your inbox will show incoming faxes. Nextiva’s online faxing solution is easy to use as long as your team is comfortable using email.

You can use your existing fax number or opt for Nextiva’s local or toll-free number. When you are ready to scale up or hire someone, adding lines and numbers is easier than ever.

Additionally, multiple users can log in with the same account so that there is no need for each person to have a separate plan.

Nextiva automatically stores every outbound and inbound fax for up to six months. Your archives can be searched and are protected, which makes it easy to find what you’re looking for. If you have faxes that you want to archive for longer than six months, you can also download them and archive them elsewhere.

Nextiva’s biggest flaw is the inability to send international faxes. At the time this article was written, there was no support. If you do this regularly, you will need to select a different option from our list.

A mobile app is not available. If you need to send or get faxes while on the move, you can still access the portal via the browser on your smartphone. Although it’s not the best way to do things, you can access your portal from anywhere.

Nextiva offers two affordable plans:

vFax Essential — Starting at $7.95 per Month (500 Pages)
vFax Professional — Starting at $13.95 per Month (1,000 Pages)

The Essential plan costs just $0.01 per page. This is a great deal. The Professional plan costs $0.013 per webpage, slightly more than the Essential plan.

The cheapest plan will usually suffice for most users. However, you can always upgrade to the Professional plan if you require more pages.

Alternatively, $0.03 per additional page can be paid if you exceed your limit sometimes.

Nextiva One is the smart choice if you require more than 1,000 pages. It also includes all of Nextiva’s communication tools including a phone system and video meetings. It’s not suitable for everyone who is looking for these solutions. It is comparable to Nextiva’s faxing-only plans at $18.95 per user/per month

#2 – Ooma – The best for unlimited monthly faxing

Ooma

Best for unlimited faxing

Ooma allows unlimited monthly faxing and modernizes your office phone system. Two improvements can be done at once, and you don’t have to exceed fax limits. This is a great option for companies that have infrequent periods with heavy faxing. Plus, you get a great business calling and texting solution.

Ooma eliminates faxing limits completely with its phone services.

Ooma offers unlimited online faxing for all users on any of its business phone plans. There are no monthly page limits, and there are no penalties or fees for much higher usage.

You don’t need to count faxes as carefully as you do for faxes.

No matter if you send hundreds of messages per day or just a few in a single month, faxes are still important.

Ooma can be a cost-effective option. It will save you money on overage fees, and it will let you forget about restrictive fax limits that could hinder your ability to do business.

Ooma cannot guarantee HIPAA compliance by itself. It is up to you to ensure that you are following the rules regarding patients’ private information when you send medical information.

However, that’s all there is to it in terms of limitations. This and the fact you must use Ooma’s phone services for unlimited faxing.

Ooma offers one of the most affordable monthly rates, even if you compare it to other VoIP phone providers with faxing. Ooma is affordable, easy to set up, fully featured, and ready to use right out of the box despite its low price.

Ooma Office is available for $19.95 per month, without requiring a commitment of a full year. All the essentials are included, including conference calls, ring groups, and SMS messaging.

Ooma Office does not offer call recording and video conferencing. Both of these are available with Ooma Office Pro for $5 less per month than the basic plan.

Ooma is the best option if you want to modernize your phone system. Ooma doesn’t require any hardware to install, and both plans include a mobile app for remote workers.

is the best option if you have fax requirements that fluctuate between non-existent and large from time to time throughout the year. It’s possible to improve your phone system, get unlimited monthly faxing and not have to spend a lot each month.

#3 -Metrofax – Best Online Fax Service For Mobile Faxing

MetroFax

Best for mobile faxing

Metrofax is the ideal mobile faxing solution for those who work from home or are on the move. It offers the best mobile faxing experience on iOS and Android. Start at $8.30 per Month to get everything you need to send, save, archive, print, and send faxes right from your smartphone.

MetroFax is the best mobile faxing app for iOS and Android of all the providers we have reviewed.

This is a great option for those who are often in the field or need to send and receive faxes directly from their phones.

Many of the options in our list do not have a mobile application. This makes it difficult to send and receive faxes while on the move. Some only have a mobile-optimized site.

We can all admit that we have struggled at times to use a mobile browser to accomplish things that are supposed to be easy. MetroFax spends a lot of time developing its mobile faxing interface for both the major mobile operating system. MetroFax makes mobile faxing easy.

MetroFax’s mobile app is not the only feature. It also offers many useful features such as automatic resends in the event of a failed attempt, multiple recipients per send, and easy import of contact lists.

Faxes can be sent to over 170+ countries. Some options in our list do not support international faxes. This feature is worth mentioning.

Metrofax gives you a dedicated number to use for your business or organization. You can also port your existing fax number to their platform. Each plan allows you to connect up to five email addresses with one fax number.

Once the five email addresses are connected, you can send and get faxes with all five of them. It’s convenient and affordable, making faxing easy.

Without having to purchase multiple plans, you can share your account. You can also connect to your email account to make faxing personal or business faxes as simple as possible.

Metrofax comes with basic fax storage capabilities and archiving capabilities. This is sufficient for most users. You can also search, print and save your faxes right from your smartphone or tablet.

You have three options for packages that offer different page limits:

Essential — $8.30 per month (500 pages – $0.017 per page)
Best Value — $10.79 per month (1,000 pages – $0.011 per page)
Professional — $29.96 per Month (2,500 Pages – $0.012 Per Page)

You have the option of choosing from monthly, quarterly, or annual plans depending on your needs. If you have a tight budget, quarterly and annual plans can offer a great discount.

Get a 14-day free trial today to find out if Metrofax is right for your needs!

#4 – Fax.Plus – Ideal for Faxing 100 Pages Each Month or Less

Fax. Plus

Best for 100 pages/Month or Less

Fax. Plus is the perfect solution for companies that don’t have to send or receive many faxes per month. It is easy to use, has built-in electronic signatures, and comes with a free plan that allows you to send up to ten outbound messages per month. For up to 100 pages, the monthly cost of a paid plan is $4.99

Fax. Plus will suffice if you don’t need to send more than 100 pages per month.

This fax machine offers low prices and no contracts for limited usage. It’s an excellent choice for small-volume faxing at $5.99 per month.

You’ll be charged more for a year with most providers than you would with other providers. This is not ideal if you do not send faxes every month. Fax. Plus’s Basic plan is just one dollar more per month if you choose to bill monthly instead of annually.

Although the basic plan is limited in features, it includes the essentials such as email-to-fax and scheduled faxes. You can also get confirmation reporting and unlimited storage.

Every additional page beyond the 100th is charged $0.10/page. It’s still affordable, even if you do go over once in a while.

Fax. Plus Basic can be used to create electronic signatures. This eliminates the need for another software that has recurring monthly costs. This is a unique feature that not all online faxing service providers offer.

A great feature that we don’t often see in other providers is the ability to optimize documents for transmissions by fax using one click or tap from your mobile device or web browser.

This functionality not only results in faxes of higher quality that are easier to read but also reduces the time it takes to send faxes.

Instead of waiting for it to go through, you can just hit Send and then walk away.

If you are interested in a Fax.Plus feature, or if you want to know more about what it can do for you, we have a complete range of plans. (Note that we have listed the annual pricing and not the monthly rates)

Free — $0 (10 Pages)
Basic — Starting at $4.99 per Month (100 pages – $0.05 Per Page)
Premium — Starting at $9.99 per Month (300 pages – $0.03 Per Page)
Business — Starting at $14.99 per Month (800 pages – $0.019 Per Page)
Enterprise — Starting at $49.99 per Month (3,000 Pages – $0.017 Per Page)

The Free plan can be used for as long as you don’t require faxes. This plan is great for those who use it very rarely and includes 10 pages per month. There are still key features such as scheduled faxing and e-signatures.

The Business plan allows you to add up to five users and still get a great per-page rate. It’s also significantly less expensive than purchasing five user accounts from any other provider.

This tier also includes several useful features such as integration with popular platforms like Microsoft Office, Google Drive and G Suite, Google Chrome, Slack, and Android.

The Enterprise plan allows unlimited users to connect to any platform and supports an unlimited number of users.

#5 – eFax- Best Fax Archiving and Storage

eFax

Best for Archiving and Storage

You need to keep faxes safe and sound with advanced search capabilities and organizational tools. eFax will be your best friend. Unlimited storage, folders, tagging, and more. Each plan includes a user-friendly mobile application that makes faxing while on the move easy.

Most online fax services won’t provide advanced archiving or fax storage capabilities. Some options may only store the most recent faxes while others might limit you to six months back.

eFax offers unlimited storage as part of your subscription.

This fax machine is a great choice for financial teams, lawyers, agents in real estate, manufacturing facilities, universities, and other institutions that need to keep faxes longer. You can also search your archives easily.

eFax automatically stores faxes in the cloud or on your hard drive.

Simply select the location you wish faxes to go to and eFax will do all the work.

Now you can rest assured that new faxes won’t delete older ones to make space. There’s unlimited storage and an infinite historical log, so archived faxes are never lost.

You don’t have to search for additional information by going through faxes anymore.

You can also create folders that will help you stay organized so that future retrieval is easier.

Perhaps you wish to keep all your contracts in one place. Or maybe you prefer to organize files by month. Perhaps you prefer to archive all communications with the same client together.

No matter how you organize it, eFax allows you to do so in a way that makes sense.

All plans include the ability to tag faxes and do so in real-time. This makes it easy to locate what you need later. You can search by tag to quickly find what you are looking for without having to spend hours or days searching. You can also search by date, name, or keyword.

eFax’s mobile application makes searching and archiving on your smartphone easier than ever. Even better, you can download faxes from your mobile phone and send them out.

Signing up will give you access to a variety of standard features, including electronic signatures, cloud integrations that allow file sharing, and the ability to send to as many as 20 recipients at once. You can also support multiple users with the same account.

There are three pricing options to choose from:

Plus — $14.13 per Month (150 outbound, 150 internal – $0.047 Per Page)
Pro — $16.63 per Month (200 outbound, 20 inbound – $0.042 Per Page)
Corporate — Custom pricing

eFax per page pricing is one of the most expensive on our list. We recommend it only if you require advanced archiving capabilities. You can find similar functionality at lower prices and the same functionality elsewhere.

Important to mention that the $10 setup fee is mandatory. This fee is not charged by any other providers, but an annual plan can be used to get two months free.

Take advantage of eFax’s special promotion. You can get a 14-day free trial of eFax Plus. If you are satisfied enough with the service to continue, they will waive the setup fee, saving you $10.

Start today and get a 14-day free trial of eFax PLUS!

#6 – FaxCentral – Ideal for high-volume Faxing

RingCentral Fax

Ideal for high-volume faxing

Are you tired of having to send a lot of faxes every month? RingCentral has one of the best faxing limits and the lowest prices we have seen. RingCentral offers everything you need including a free fax number and up to 1,500 pages of custom cover sheets for only $17.99 per month.

RingCentral has been a leader in business communications, providing solutions for phone, video, and instant messaging.

This is a great choice for businesses with high volumes who want to get rid of outdated faxing and move to an online solution. You get 1,500 pages at a reasonable price.

Other features include cloud storage integrations and custom cover sheets. You can also add on fax numbers for an affordable price as well as top-notch encryption.

RingCentral allows you to block unwanted faxes by deleting the number from your contact list. This will reduce the amount of junk faxes received and free up more space for important faxes.

You can also set up text alerts that are fully customizable for incoming Faxes.

Instead of slaving over your inbox, you can let go and focus on other tasks instead.

You get tons of useful features that are designed for high-volume users and have high page limits. eFax Pro offers 400 pages for $19.95 per month.

RingCentral offers 1,500 pages at $17.99 per month. This is $0.012 per web page, which is the lowest we have seen.

Add-on pages cost $0.049 each if you exceed your monthly limit.

RingCentral has one major limitation: the fax log contains only information about the 200 most recent faxes. You will need to save transmissions and keep them somewhere else if you want to permanently store them.

While this may not be an issue for most users it is an important consideration for those who need to keep records for a longer time.

You will need to upgrade to RingCentral Office if you require higher monthly limits. This plan combines fax, phone, and video services. You get unlimited fax pages and unlimited text messages.

It is quite costly at $34.99 per month per user, so it makes little sense if you also need the other features.

#7 – SMS – The Best Online Fax Services For Healthcare Providers

SRFax

Best For Healthcare Providers

SRFax is the best option for healthcare providers based in the US or Canada. SRFax is the only provider that will sign a BAA. You can be sure you comply and good hands. Paid plans start at $7.95 per Month for 200 pages, with a variety of plans to suit your needs.

When it comes to the transmission of sensitive patient records or medical information, security is a top priority. Healthcare providers must use a HIPAA-compliant fax service if they are based in the US, or a HIPAA-compliant service if their location is in Canada.

We recommend SRFax to hospitals, doctors, clinics, and pharmacies. It is HIPAA compliant and committed to security. It is the only online fax provider that will sign a Business Associate Agreement with its customers.

This agreement helps to clarify and document the responsibilities of each party when it comes down to complying with legal regulations. It’s a smart decision to have one.

SRFax goes beyond security, however. They offer user authentication, strong application security, organizational safeguards, and hardware safeguards.

SRFax’s physical servers can only be accessed by maintenance engineers or security specialists who have 24-hour physical security to protect them.

End-to-end encryption is second to none as the company uses 2048-bit encryption–256-bit is most common.

To further protect the information and data you handle, you can have your account set to delete all fax data after it has been delivered. These security measures, taken together, far surpass HIPAA regulations. You can rest assured that you are in safe hands.

SRFax has plans that can accommodate all sizes and shapes of healthcare companies, including:

Lite — $7.95 per month (200 pages – $0.04 per page)
Basic — $10.95 per month (500 pages – $0.022 per page)
Plus — $16.95 per month (800 pages – $0.021 per page)
Standard — $30.95 per month (1,500 pages – $0.021 per page)
Standard Plus — $49.95 per month (2,500 pages – $0.02 per page)
Professional — $92.95 per Month (5,000 Pages – $0.019 Per Page)
Professional Plus — $185 per Month (10,000 Pages – $0.019 Per Page)
Premium — $395 per month (20,000 pages – $0.02 per page)

Monthly page limits apply to both sent and received faxes. Additional pages are $0.035 per month for the Lite plan. These limits will decrease as you upgrade to higher tiers.

Your per-page rate on the lower tiers is quite high when compared to other options. For the extra cost, however, you get tons of security features and HIPAA compliance. SRFax is not an option for all healthcare companies in the U.S. or Canada.

#8 – mFax – Best For Businesses with 50 or More Users

mFax

It best for Larger Teams

With mFax’s Infinity plan, large teams can forget about the hassle of managing dozens or more faxing accounts. Your entire team can get up and running quickly with one of the most user-friendly services for faxing. Plans start from $99 per Month

It can be difficult to manage usage and account configurations for more than one user. This is especially true if you don’t have the support and tools you need. is a specialist in working with larger teams. It’s our top recommendation for businesses with 50 or more users.

mFax knows that the initial configuration and implementation are two of the most difficult parts of implementing new software across an organization.

Its online fax service is therefore one of the most user-friendly on the market. It is user-friendly and has won numerous awards for its ease of use.

Even the least tech-savvy employee will be able to learn the ropes. It’s as simple as sending an email with mFax

You can also integrate mFax with the tools, apps, workflows, and platforms that your team uses every day. It is 100% developer-friendly and built on RESTful architecture. It only requires a vision of how it should work and a dedicated IT team to make it happen.

This ability helps users reduce the time required to learn and saves time each time they send or receive a message via fax.

Automatic fax archiving is another time-saving feature. The system saves you the effort of manually saving each fax. Each account comes with 1GB of storage.

You’d be better off using APIs to build automatic archiving to the cloud or hard drives into your system.

One of the best features of mFax is its ability to connect and continue using your existing fax machine. This will cost you extra but it can eliminate your analog phone line and lower the recurring cost of paper and ink.

FaxBridge automatically sends all faxes to your email, so that you can digitally print them instead of printing them.

Administrators who are responsible for managing user accounts will appreciate its simplicity and ease of use. Administrators can easily add users to the portal with just a few mouse clicks.

mFax was built with a mobile-first approach so that users can send and receive faxes from any location with an internet connection.

This is especially useful for teams who work from home or are constantly on the move.

mFax has a variety of pricing plans that can be tailored to businesses of all sizes and shapes. We highly recommend Infinity or Business Plans for most businesses.

Here is a quick overview of mFax’s various plans:

Solo — $10 per month (250 pages – $0.04 per page; 1 user)
Team — $25 per month (500 pages – $0.05 per page; 5 users)
Business — $50 per Month (1,001 pages) – $0.05 Per Page (15 users);
Infinity — $99/month (2,500 pages – $0.04/page; 50 users);

These rates per page are much higher than many of the other options on our list. We recommend mFax only to larger teams who require advanced user management and customization.

The $99 per month price is still a bargain compared to the per-user pricing.

RingCentral would cost $17.99 per user. It would cost more than the Infinity plan with MFAX for six users.

#9 –MyFax– The Best Online Fax Service For WFH/Hybrid Office Setups

MyFax

Best for WFH/Hybrid office setups

MyFax is the perfect solution for occasional home office facsimile. It offers flexible plans that you can share with up to five people. You get the simplicity and ease of use you want without any complicated enterprise features that you won’t ever use. For as little as $8.30 per month, you can get up to 100 pages outbound and 200 pages inbound.

You will likely encounter faxing situations if you own a small business, or work from home. It may not occur very often but it can be frustrating to have to deal with.

MyFax is a great solution for low-volume home-office situations. You don’t have to worry about finding a workaround.

If you send only one to two faxes per week, an online fax service is probably sufficient. These fax services usually come with a cover sheet that you can’t customize so you will have to deal with the branding of another company on your faxes. You can’t also receive faxes for most plans that are free.

MyFax is here to help. This entry-level plan was specifically designed for occasional home office use so that you can be sure you have all you need with minimal cost.

It’s also one of the easiest online fax services, as it doesn’t offer any enterprise-grade features that you won’t use.

All plans, even the Home Office, come with unlimited storage space, an Android and iOS app for faxing on the go, and over 100 pre-built cover sheet templates that you can use to create your own.

You can search your fax archives easily. Past faxes can also be organized using tags or folders.

This will make future retrieval easy and give you the feeling of having your communications well-organized.

The best thing about sharing your account is that you can do so with up to five email addresses.

No extra charge, you can share your information with business partners or small teams. You can also link all your email accounts. Once you have connected an account, you can send and get faxes from it. MyFax makes it easy to manage an occasional business or personal faxes.

There are three options available:

Home Office — $8.33/month (send 100 pages, receive 200 pages).
Small Business — $16.67/month (send 200 pages, receive 250 pages).
Power User — $33.33/month (send 400 pages, receive 475 pages).

Home Office plans are more than sufficient for most home office users. You won’t have to spend more than a few cups of coffee per month.

Methodology to Choose the Best Online Fax Service

Many factors go into choosing the best online fax provider. It can be difficult to choose the best online fax service, especially if there are many factors to consider.

We have compiled all the information we have into a clear methodology that you can use to narrow your options and find the right solution for your company.

Fax Volume

How often do faxes get sent and received?

Most online fax services have monthly sending and receiving restrictions, except for a few unlimited plans. These limits can be as low as 10 pages per month or as high as 20,000 pages.

You will be charged per page if you exceed the limit. These fees range from $0.03 to $0.30 per webpage.

These fees can quickly add up if you aren’t careful.

Nextiva, Fax. Plus (HIPAA compliant), SRFax, mFax, or MyFax are all options if you only receive a handful of faxes each month. All of them offer affordable introductory plans which should cover your monthly quotas for a fair price.

We recommend RingCentral Office (unlimited number of faxes), Metropolitan Fax, or SMS (HIPAA-compliant).

You should also consider how many users accounts you require. You only need one account for individual or personal use. However, you can use any provider here.

Pro-tip: Fax. Plus offers ten free outbound pages per month. This makes it an ideal solution for personal, one-off situations.

You need to be aware of the number and type of accounts that you require if you have multiple users sending and receiving faxes. Depending on your provider, there will be either a predetermined number of users included in your plan or you will be charged per user.

The mFax Team plan allows up to five users at $20 per month, while RingCentral charges $17.99 per user each month.

Security

E-faxing is safer than traditional email and is still very popular. But, this extra security is not always sufficient.

Certain industries have stringent data security rules with legal guidelines that govern how sensitive or personal information can be used, stored, transmitted, and used.

HIPAA regulations and the healthcare industry are good example. These regulations make it crucial that you choose an online fax provider that offers the security level required to ensure compliance with your communication practices.

Online fax services can go beyond the call of duty to increase security and give you peace of mind. Others offer specific solutions for each industry with additional security layers to protect all parties.

We recommend SRFax to anyone working in healthcare because of its dedication to exceeding HIPAA regulations.

While other providers may require you to upgrade to a higher plan, SRFax offers it as part of every plan.

You can be sure that you are always compliant and will not put your customers or clients at risk.

Mobile Faxing

It is extremely convenient to send and receive faxes via your phone, especially if you have employees who are often away from their desks.

However, not all providers on our list offer this ability. You can download a mobile app for free to get a simplified mobile experience. Some allow you to use your mobile browser instead of an app.

Some don’t even offer mobile faxing.

Nextiva or Fax allows you to access your portal from any browser, even mobile. However, you won’t find a mobile app that is more user-friendly. Mobile faxing may not be as optimized for small screens.

MetroFax and Fax. Plus have an optimized mobile app that makes it easy to send mobile faxes from your computer.

Although mobile faxing is not a problem for everyone, it is something to be aware of if your team works remotely, from home, or in the field.

It’s a simple way to increase productivity in your team.

Cloud Storage and Archiving

Although it is an important part of your workflow, it can be easy to forget about archiving and storing faxes. How do you deal with faxes once they are sent or received? You can store them online with cloud storage or built-in storage.

Both options allow you to automate the archiving process since the platform does everything automatically.

It is important to be aware of storage limits if you opt for a built-in storage option. While many providers offer unlimited storage, others do not and will delete old records to make way for newer ones.

You can also choose to set expiration dates that you wish to be remembered.

Fax. Plus eFax and myFax all offer unlimited built-in storage. You can also search your archives quickly to find what you are looking for.

mFax automatically saves faxes to your cloud, if it’s easier for you.

Some providers offer better archive searchability than others. If you are looking for a searchable archive collection, ensure you choose the right provider.

Both storage options allow you to tag and categorize your faxes in real-time, which can help you save time and reduce human error. You can also rest assured knowing that you have complete records of each fax sent and received. This allows you to quickly access any old files you may need.

An intuitive user interface

Faxing may seem outdated, but using an online fax service should be easy, natural, and effortless. Because most software is simple and intuitive, most users will not have any difficulties learning how to use it.

It is important to recognize that older employees might be more familiar with faxing and less comfortable using clunky machines.

This may take some time to get them up to speed. You should take the time to review the training materials provided and determine the level of support that you receive for training and implementing new employees.

Implementation goes beyond employee training. Administrators need to do a lot of work to make the software available for their business.

To streamline the process, they will need to create contact information, set up user accounts, create notifications, create a cover page, and integrate with the email clients of your teams.

These steps are easier for some providers than others. The interface feels more modern and natural to them, while others can feel awkward and out of date.

Although it may seem simple to create and customize your cover sheet, you’d be amazed at the number of users who struggle with this task across multiple online faxing platforms.

We recommend that you take advantage of the free trial.

You can decide if you are still torn between several options.

Nextiva vFax

Best for the Most

Summary

Which is the best online fax provider?

Nextiva is our top recommendation. It offers all the features you need to support a wide range of use cases, at an affordable price.

There are many other options available. This guide will help you find the best online Fax Services.

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